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Rescheduling / Forfeit Policy

(policy developed and instituted prior to the 2018 season)

Due to a few teams having small roster sizes, there were several times during the 2017 season when a team had to reschedule a game due to having an inadequate number of players(8) to play a game. This created some strife between coaches and required intervention by the Director for mediation. Numerous games either did not get played as a result or were rescheduled so late into the season that it bunched together numerous games in a short period of time, thus thinning their pitching right before playoffs. At subsequent League meetings during the off-season, minimum and maximum roster sizes were discussed, however, there was ample voiced concerns that this could lead to towns needing to tell registered players that they could not be placed on a team, so this proposal was unanimously opposed. Although the ultimate goal of the league is to provide players with as many opportunities to participate in games as possible, we also understand that special circumstances, usually unforeseen, may present themselves, thus requiring a contingency plan that can be agreed upon by all towns within our league, easily instituted by the Director, and followed by our coaches and players.

So:

If Team A can not field a team of 8 players (minimum required), they must give Team B no less than 24hrs notice, otherwise Team B has the right to accept this game as a forfeit.

But:

If Team A does give adequate notice (>24hrs) to Team B, the two head coaches MUST agree on a make-up date and submit it to the League Director for finalization within 5 days of the postponement. If the teams do NOT submit a make-up date within 5 days, the rescheduling/forfeiture process is turned over to the Competition Committee to render a decision. Once the director has approved the make-up date/time/field, the League's Master Scheduler will then enter this new game into the master schedule in a timely manner (<24 hours).

If:

When this newly rescheduled game is approaching, Team A now learns that again they will not be able to field an 8-player line-up, Team A forfeits and there will be no second attempt at rescheduling.

If:

When this newly rescheduled game is approaching, Team B now learns that they will not be able to field an 8-player line-up, Team B must give Team A no less than 24hrs notice, otherwise Team B will forfeit. If adequate notice (>24hrs) was provided to Team A, the two head coaches MUST agree on a second make-up date and submit it to the League Director for finalization per the aforementioned parameters. Once the director has approved the make-up date/time/field, the League's Master Scheduler will then enter this new game into the master schedule in a timely manner (<24 hours).

If a team can not field the 8 player minimum for this second rescheduling, that team will forfeit.

If, upon this second rescheduled attempt, neither team can field an 8-player line-up, the game is ruled as unplayed, NOT a tie, and each team is given a loss as a penalty (in essence, by doing this, their winning percentages will drop and affect playoff seedings).

The Director must be notified by the home team's head coach via email of all PPD games. The away team's head coach must be CC'd on that email and all replies must be REPLY ALL. This is to keep the lines of communication concise and time-stamped.

This policy is NOT to be used for weather related issues; only when a team can't field a team of at least 8 players.

In summary, this policy gives each team the ability to reschedule any postponed game one time without forfeiting if they can not field an 8-player line-up, so as long as they have given the opposing team adequate notice (>24hrs). This is to promote playing all games on the schedule, knowing that there are penalties for not doing so which could affect playoff seedings.

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